How to Export Outlook Emails on Mac: Complete Guide

How Do I Export All Emails from Outlook on My Mac?

Exporting Outlook emails on Mac involves creating an archive file that can be saved on your local drive or an external storage device. This process ensures that you have a copy of all your emails that can be imported back into Outlook or another email client when needed. In this guide, we will cover everything you need to know about exporting emails from Outlook on your Mac. Let's get down to the business now.

Why Should You Export Outlook Emails to Mac?

Exporting emails from Outlook is an essential skill for anyone looking to manage their email data efficiently. Here are some reasons that may be why you need to export Outlook emails to your Mac:

• Email backup: Regularly exporting your emails ensures you have a backup in case of data loss, corruption, or accidental deletion.
• Data migration: When switching to a new device or email service, exporting emails facilitates the smooth transfer of all your email data.
• Email management: Having a local copy of your emails can help in managing and organizing your communications more effectively.
• Email sharing: Exporting emails allows you to share your email conversations and attachments with colleagues, friends, or family members easily.

How to Export Outlook Email using Outlook for Mac Easily

Microsoft Outlook provides a built-in export functionality that makes it easy to export your entire emails, tasks, calendars, notes, or contacts. You can follow the steps below to export email from Outlook on Mac easily:

Step 1. Launch the Outlook desktop application on your Mac.

Step 2. Click on the File tab in the menu bar, and select Export from the drop-down menu.

Step 3. In the Export to Archive File (.olm) box, check Mail, and click on Continue.

Step 4. Choose a destination folder where you want to save the exported Outlook emails, and click on Save to start the export mail from Outlook on Macprocess.

Simple Way to Backup Outlook Contacts from Mac for Free

While exporting emails is crucial, backing up your Outlook contacts is equally important. One of the best free tools for this purpose is AOMEI Backupper Mac, which allows you to transfer files from Mac to external hard drives, NAS, network drives, and various locations for data backup.

Coming with an intuitive interface, it offers Scheduled Sync to help you save Outlook exported contacts from Mac to other storage devices at a fixed interval. It provides you with a Two-Way Sync to help you ensure that changes made on either the Mac or the external drive are reflected in both locations.

Here we take transferring your Outlook contacts from Mac to an external drive using AOMEI Backupper Mac for detailed guidelines:

Step 1. Connect your external drive to your Mac, and run the AOMEI Backupper Mac software.

Step 2. Click New Task in the upper right corner.

Step 3. Select Basic Sync, Mirror Sync, or Two-Way Sync, as your sync option per your need.

Step 4. Click Select Sync Source > Local Path to choose your exported Outlook emails on Mac. Then, click Select Sync Destination > Local Path to choose your connected external disk.

Step 5. You could enable Scheduled Sync for automatic sync in daily, weekly, monthly, etc. (optional). Then, click on Sync to transfer Outlook emails from Mac to external drive with ease.

FAQs about Exporting Outlook Emails on Mac

#1. Why is my Outlook for Mac export grayed out?

If the export option in your Outlook for Mac is grayed out, it could be due to several reasons:

• Outdated version: Ensure that you are using the latest version of Outlook. Older versions might have limited functionalities.
• User permissions: You might not have the necessary permissions to export emails. Check with your IT administrator.
• Trial version: If you are using a trial version of Outlook, some features, including export, might be restricted.
• Corrupted profile: Your Outlook profile might be corrupted. Creating a new profile can sometimes resolve this issue.

#2. How do I download Outlook emails in bulk on Mac?

You can follow the guides above to export Outlook emails on Mac to save and download them on your device simply.

#3. How do I transfer Outlook emails to a new computer?

To transfer Outlook emails to a new computer, you could export emails from Outlook on your current computer, and then upload the exported emails on another Mac. In this process, you could rely on the AOMEI Backupper Mac to transfer files from Mac to Mac to move the Outlook emails securely.

#4. How do I transfer all emails from one Outlook account to another?

To transfer emails from one Outlook account to another, you could export emails from the first account and then import them to the second account using the Export and Import functions of Outlook for Mac easily.

Summary

That's all about how to export Outlook emails on your Mac. By following the methods outlined in this guide, you can easily export your emails. Additionally, using AOMEI Backupper Mac provides a reliable way to transfer your Outlook contacts and other important files from Mac to external drives and other devices for protection.