2 Ways to Automatically Save Outlook Emails to SharePoint

Can I automatically save emails from Outlook to SharePoint?

Yes, you can automatically save Outlook emails to SharePoint. Microsoft provides several tools and features that allow you to achieve this. You can use Power Automate and efficient third-party software AOMEI Backupper to help you.

Faculty, staff, and students can use the capabilities of Power Automate to streamline the process of automatically saving incoming email attachments from scanners to their SharePoint site. The seamless integration of Power Automate within the Microsoft ecosystem, alongside SharePoint and OneDrive, offers a cohesive and efficient solution for managing and storing scanned attachments.

Apart from Power Automate, users can use another tool AOMEI Backupper to automatically save Outlook emails to sharepoint, which is convenient and user-friendly.

Why automatically save Outlook attachments to SharePoint?

In the realm of archiving, sharing, and organizing email correspondence, SharePoint stands out as a transformative tool. Picture the ability to consolidate email threads, significant attachments, and crucial discussions within a unified platform. This integration not only elevates accessibility but also cultivates improved teamwork, ensuring essential information is at the fingertips of authorized personnel.

SharePoint functions as a centralized hub for document management, providing a unified space to store, organize, and access emails and other files. This streamlined approach simplifies the retrieval and sharing of vital emails with colleagues or team members. The result is a more efficient and collaborative work environment.

The powerful search and retrieval features of SharePoint simplify the process of locating specific emails or information within emails, offering significant time and effort savings compared to manual searches within your Outlook mailbox.

In the forthcoming article, we will guide you through the process of automatically saving emails from Outlook to SharePoint.

How to automatically save Outlook emails to SharePoint

To perform office 365 save email to SharePoint automatically, you can use Microsoft Power Automate and useful third-party AOMEI Backupper.

Way 1. Via Microsoft Power Automate

Utilizing the capabilities of Power Automate, you can efficiently save emails to SharePoint Lists or document libraries. The platform offers convenient templates specifically designed for saving email attachments to SharePoint. The following steps outline the specific process of saving Outlook emails to SharePoint using Power Automate:

1. To initiate the process by launching Power Automate. Navigate to the left sidebar, select "Create," and opt for "Automated cloud flow." This selection sets the stage for crafting an automated workflow that operates seamlessly in the cloud environment.

2. In the next step, assign a name to your flow and opt for the "When a new email arrives (V3)" trigger within Office 365 Outlook. Once selected, proceed by clicking on "Create" to establish the foundational elements of your automated workflow.

3. Sign in to your Outlook account within the provided task box and proceed to fill in the necessary settings.

4. Expand your workflow by clicking on "+ New step" and opt for "Export email (V2)" within Office 365 Outlook.

5. To continue building your automated workflow, click on "+ New step," then select "Create file" within SharePoint.

6. Configure the settings for this action to specify the details of how and where the new files should be created. Once the settings are in place, click "Save." and new emails will be sent to SharePoint as EML files.

Way 2. Use AOMEI Backupper

AOMEI Backuppert Professional can automatically save emails and attachments in Outlook in only several steps, which is clear and logical. This tool eliminates complex operation processes and its Outlook's Backup feature enables you to safeguard email accounts integrated into the Outlook desktop application.

✅ Auto Backup: Seamlessly schedule backups with flexible options such as daily, weekly, monthly, event triggers, and USB plug-in mode. Manage the backup frequency to match your specific needs.
✅ Flexible Email Backup Types: Beyond just emails, you can enjoy the versatility of backing up entire mailbox folders including Inbox, Drafts, Notes, Synced messages, and more.
✅ Rich Backup Destinations: Diversify your backup strategy with a range of destinations. You can backup Outlook to Cloud services like OneDrive, Share, and NAS drives, or opt for local and external storage solutions such as USB flash drives, SSDs, and HDDs.
✅ Wide Range of Compatibility: AOMEI Backupper exhibits compatibility prowess, seamlessly integrating with a broad spectrum of Windows PC operating systems, spanning Windows 11/10/8.1/8/7/XP/Vista. Server users can also benefit from AOMEI Backupper Server for their backup needs.

Before you start:

Download AOMEI Backupper Professional and install it on your computer.

Loggin your outlook account and connect it.

Create a folder in your local drive and name it, for example, sharepoint-outlook.

Step 1. In the main menu, choose Backup at the left-side menu and then click on Outlook Backup.

Step 2. Click on Add Outlook Data and select the account containing emails you intend to backup. Then click OK.

Step 3. Then in the second box, tick the inverted triangle and choose local drive, and browse to find your target file .

Step 4. Click Schedule Backup icon at the bottom of the page and specify your auto backup frequencies.

Step 5. Then click Start Backup to automatically save Outlook emails to SharePoint.

Conclusion

In this article we know 2 ways to automatically save outlook emails to SharePoint, namely Power Automate and efficient third-party software AOMEI Backupper Professional. Both approaches are good. However, in terms of simplicity and user-friendliness, the second method stands out.

AOMEI Backupper Professional stands as a renowned solution, celebrated for its robust backup and restore functionalities. Beyond Outlook, this powerful tool extends its capabilities to backup Yahoo!, Hotmail, Gmail, iCloud Mail, Exchange, Zoho Mail, and more with minimal effort. Experience the efficiency firsthand by downloading this reliable software and exploring its comprehensive features.